One document. Everything you need to know about how Alumni by KAAYKO handles your data, the terms under which you use the platform, and the security practices we uphold. Plain language where possible; precise language where it matters.
Alumni by KAAYKO is operated by Kaayko Technology LLC("Kaayko", "we", "us"). We build a private alumni network platform for schools and colleges. Each institution gets its own isolated portal — their alumni data never mixes with another institution's. We are based in India and all data is stored in India.
We operate in two roles:
We do not sell, rent, or share personal data with third parties for any commercial purpose. Alumni data is never used for advertising or profiling.
All data is stored on cloud infrastructure hosted in India. We do not transfer personal data outside India. Backups are encrypted and remain in-country.
Institutions may export their alumni and donation data (CSV) at any time. On subscription end, data is held for 30 days for export, then permanently deleted. Audit records are retained for 12 months.
Under GDPR, the DPDP Act 2023, or applicable local law, you may have the right to access, correct, delete, or port your personal data. Alumni should contact their institution administrator first. Institutions write to us at rohan@kaayko.com. We respond to erasure requests within 30 days. Alumni can also self-anonymise through their profile settings.
We use session cookies strictly to keep you signed in. We collect anonymised product analytics to understand how the platform is used — this does not track you across other sites and contains no personal identifiers. No advertising cookies are set.
The platform is not directed at children under 13. Where an institution serves younger alumni, it is responsible for obtaining appropriate consent under applicable law.
Material changes are emailed to institution administrators at least 14 days before taking effect. Continued use constitutes acceptance.
By using Alumni by KAAYKO you agree to these Terms on behalf of yourself and the institution you represent. If you do not agree, do not use the platform.
Kaayko grants a limited, non-exclusive, non-transferable licence to use Alumni by KAAYKOduring the subscription term for managing the institution's alumni relationships. All intellectual property in the platform belongs to Kaayko.
The platform may not be used to transmit malware, conduct fraudulent fundraising, impersonate another institution, or violate any applicable law. We may suspend accounts in violation without notice where harm is imminent.
Fees are invoiced annually in Indian rupees, exclusive of GST and any other applicable taxes. Payment terms are as stated on the pricing page and in your order form. Overdue accounts may be suspended after 14 days written notice. No refunds for partial periods except where required by law. Online giving is not currently enabled; when it is, gateway fees are passed at cost and Kaayko takes no share of a gift.
We aim for continuous availability and announce planned maintenance at least 48 hours in advance. We do not currently offer a contractual uptime guarantee or service credits, because we do not yet run the monitoring that would let us measure one honestly. When that changes, the commitment will appear here and in your order form rather than in a sales conversation.
Kaayko's aggregate liability for any claim shall not exceed fees paid in the 12 months prior to the claim. We are not liable for indirect, consequential, or punitive damages.
Either party may terminate with 30 days written notice at a renewal date. Kaayko may terminate for material breach or non-payment with 14 days notice, or immediately for illegal use or imminent platform harm.
Governed by the laws of India. Disputes are subject to the exclusive jurisdiction of the courts at Nagpur, Maharashtra. Nothing here limits any right a data principal holds under the Digital Personal Data Protection Act, 2023. International institutions may request a neutral jurisdiction in writing.
How your records are held, who can see them, and what we have not built yet, is set out in full on the security page. It is kept current with the software rather than restated here.
If a personal data breach creates risk to individuals, we notify affected institutions within 72 hours, consistent with DPDP Act and GDPR obligations.
security@kaayko.com. We acknowledge within two working days and will not pursue anyone who reports in good faith.
For privacy, legal, or security enquiries, reach Rohan Ramekar (Founder):
Email: rohan@kaayko.com
Company: Kaayko Technology LLC
Location: Nagpur, Maharashtra, India
We respond to data subject requests within 30 days, security reports within 48 hours, and general legal enquiries within 5 business days.
This document is effective as of 25 April 2026. Material changes are communicated to active institution administrators by email before they take effect.